IQBAL ACADEMY PAKISTAN

For centuries Eastern heart and intellect have been absorbed in the question – Does God exist? I propose to raise a new question – new, that is to say, for the East – Does man exist?

(Stray Reflections)

 

Iqbal Academy (Financial) Schedule

S.No

Item of Administrative Financial Matters

Governing body

Executive Committee

Director

Deputy Director

1.

Creation of permanent posts.

Scale 20 and above

B.P.S.17-19

B.P.S 1 to 16.

     -

2.

Sanction of Regular/adhoc appointment to various posts

"  "  "  "

"  "  "

"  "  "  "

 

3.

Creation of temporary posts within the limits of sanctioned budget estimate.

Scale 20 and above

B.P.S. 17-19

B.P.S. 1 to 16

     -

4.

Upgrading of posts.

"  "  "  "

"  "  "

"  "  "  "

 

5.

Promotion of employees.

"  "  "  "

"  "  "

"  "  "  "

 

6.

Conversion of temporary posts into permanent.

"  "  "  "

"  "  "

"  "  "  "

 

7.

Abolition of posts.

"  "  "  "

"  "  "

"  "  "  "

 

8.

Transfer of posts from one office to an other within the overall sanctioned strength

"  "  "  "

"  "  "

"  "  "  "

 

9.

Grant of Advance Increment.

Full powers

Upto 5 Advance Increments in B.P.S. 17-19.

Upto 5 advance increments in B.P.S. 1-16

 

10.

Expenditure in cases where lumpsum provision of allocation of funds exists and individuals are not specified in detail.

-

-

Upto an amount of Rs.50000

-

11.

To sanction extra remuneration for an extra ordinary performance by the an extra ordinary performance by the employee of Academy.

     -

     -

Upto 100% of the basic in one month

     -

12.

Appointment of staff chargeable to contingencies equivalent to BPS-1.

   -

      -

Full powers.

      -

13.

To grant Additional/Special/Technical pay.

Full powers.

10% of Basic Pay 17 – 19

10% of Basic for 1 - 16.

      -

14.

Entertainment of time barred claims T.A./Gratuity/G.P.F./ Pay.

Full powers.

Full powers 17 – 19

1 - 16

 

15.

Grant of T.A./D.A. to Establishment Guests of Academy, Participants of meetings & Seminars from within the country or abroad according to the sanctioned rates and rules.

     -

    -

Full powers in cases of employees in all ranks as well as for all other mentioned in Sr.No.15.

Full powers in case of employee’s upto B.P.S. 1 - 15.

16.

Grant of Honorarium for the members of Expert Committees/Mss. Evalution Committees.

 

 

Upto 200/= per meeting.

 

17.

Payment of Schoalrship.

     -

      -

Full powers as per Rules.

 

18.

Sponsorship of Research Projects. in Iqbal Studies.

Full powers

Upto Rs. 1 lac

Upto Rs.50000/-

 

19.

Grant of casual, earned and all other kinds of leave except extra ordinary leave.

     -

     -

Full powers.

Full powers in case of employee in B.P.S. 1 to 15.

20.

Grant of extra ordinary leave including study leave.

Full powers.

Upto two years with pay/without pay for B.P.S. 17 - 19.

Upto two years with pay/without pay in case of employees upto B.P.S. 1 - 16.

      -

21.

Grant of Special Disability Leave.

Full powers.

Upto one year for B.P.S. 17 - 19. Subject to the conditions that maximum accumulated leave will be remunerated.

Upto one year with pay in case of employees upto B.P.S. 1 - 16.

      -

22.

Condonation of break in service

Full powers

Upto 3 months in case of grade 17to 19

Upto one month in case of scale 1 to 16.

     -

23.

Sanction of deputation of Academy's employees

Full powers

Upto 3 years in case of Employees scale 17 – 19

Upto 3 years in case of employees scale 1 - 16.

 

24.

Grant of overtime.

    -

    -

Full power for the cases of employees in B.P.S. 5 to 16

Full powers for the cases of employees in B.P.S. 1 to 4

25.

Medical Aid.

    -

    -

Full powers in accordance with the Service Rules.

-

26.

Grant of all kinds of loans & advances.

    -

    -

Full powers as per rules.

      -

27.

Fixation of initial pay by grant of premature increment in case of Ist appointment in the Academy of persons not already in Institute service.

Full powers for B.P.S. 20-21.

Full powers for BPS 17-19

Full powrs for BPS 1 - 16

 

28.

Fixation of initial pay of an Academy's employee on appointment to another post on a time scale of pay.

   -do- 

   -do-  

Full powers in accordance with the Service Rules for B.P.S. 1 - 16.

     -

29.

Sanction the undertaking of work by an employee of the Academy for which an honorarium is offered and the grant of acceptance of honorarium.

    -

    -

Full powers upto a maximum of Rs. 1,000 in each case. The amount should not increase beyond one month's pay in each occas- ion. In case of recurring honoraria the limit applies to the total of recurring payments recurring payments made to an indivi- made to an indivi- dual in a financial year.

     -

30.

Sanction the undertaking of work by a fee is offered and acceptance of acceptance of fee.

     -

    -

Full powers.

     -

31.

Relaxation of the prescribed time limit for submission of T.A/D.A. bill.

     -

    -

Full powers.

     -

32.

Re-appropriation of Budget.

Full powers

Rs.1,00,000/= Capital grant cannot be re-appropriated in any case.

Up to Rs.50,000/= to re-appropriate grants of recur ring nature from one head to another.

     -

33.

Administrative approval of Capital/ Recurring Expenditure.

Full powers

Rs.10/5 Million

Rs.5 million

 

 

 

 

 

 

 

34.

Expenditure.

  1. Rent of N/R Building.

 

  1. Rent of Residential Building.

 

 

 

-

Full powers.
subject to approval by Governing Body
-

No limit

 

 

Rs.4000/= P.M.

Rs.8000/= P.M.

35.

Determination payment of Royalty, remuneration for translators, script writing, proof reading, editing whetting, expert opinions, printing & binding etc.

     -

    -

Full powers.

     -

36.

Fixation of Price of Publication.

     -

     -

Full powers within sanctioned cost estimate.

      -

37.

Sanction of advance payment to Authors/Compilers/Printers/Suppliers/ Book Binders etc.

     -

     -

Full powers

 

38.

Sanction of expenditure on promotion of sale of publications.

     -

     -

Full powers within the limits of approved Budget.

      -

39.

Issue of Complimentary Book/ Journals/Cassettes and other material.

     -

    -

Full powers.

Within the limits fixed by the Director.

40.

Purchase of Paper, Printing accessories at competitive rates.

     -

    -

Full powers with financial resources

     -

41.

Grant of DA for compulsory halt due to dislocation of communications.

     -

    -

Full powers.

     -

42.

Grant of D.A. to Scholars/members.

     -

    -

Full powers.

 

43.

Purchase  of library books.

     -

    -

Full powers.

Purchase upto Rs. 10000/=

44.

Purchase of packing material at competitive rates.

     -

    -

Full powers.

Purchase upto Rs. 1000/=.

45.

Purchase/Replacement of vehicles/ Motor cycle/By Cycle.

Full powers

Upto Rs.3 lac

For motor cycles/ Cycles not exceeding Rs.20,000/-

 

46.

P.O.L/Repairs & renovation etc. of Vehicles.

     -

    -

Full powers.

Upto Rs.1000/=

47.

Purchase of office stationery.

     -

   -

Full powers.

Purchase upto Rs.1000/=

48.

Purchase of furniture and fixture

     -

    -

Full powers within financial resources.

      -

49.

Write off losses.

Full powers.

Upto Rs.1,00,000/=

Upto Rs.50,000/=

 

 

 

 

 

 

 

50.

Sanction to write off outlived assets.

Full powers.

When scrap Value exceeds 10%.

Full powers when scrap value does not exceed 10% of the book value.

 

51.

Purchase of liveries.

     -

     -

Full powers.

      -

52.

Purchase of N/Paper & Periodicals.

    -

     -

Full powers.

      -

53.

Expenses
(i)   Carriage of record.

 
    -

 

     -

 

Full powers.

 
     -

 

(ii)  Telephone, Telegraph & postal charges.

     -

     -

Full powers.

      -

 

(iii) Hot & Cold weather amenities.

     -

     -

Full powers.

      -

 

(iv)  Purchase of books, maps & globs etc.

     -

     -

Full powers.

      -

 

(v)   Repair of office building, office equipment & tools etc.

     -

     -

Full powers.

      -

 

(vi)  Hiring charges of party managements and illumination, etc.

     -

     -

Full powers.

      -

54.

Declaration of dead stock damaged by white ant.

 

 

  1. Books, Journals.

2)    Paper stock.
3)    Other items.

Definition of Dead Stock. The stock which remain unsold for six years.
Full powers.
Full powers.
-

 

 

 

1,00,000/=
50,000/=
-

 

 

 

50,000/=
20,000/=
Full powers.

 

 

 

-
-
-

55.

Miscellaneous Expenditures
(i) Law charges.
(ii)  Legal Fees.
(iii) Compensation under workman Compensation
(iv)  Decratal Expenses.
(v)   Court fees.
(vi)  Entertainment.
(vii) Bank charges.

     -

      -

Rs.10,000/= in each case in one financial year.

 

56

Sanction to Write off
(i) Bad debts.
(ii) Irrecoverable advances.
(iii) Off losses to cover deficiencies on account of breakages, Shortages in transit, wastage, spillage, storage & depreciation on account of wear & tear, Fluctuation in market prices and obsolescent.

 

 

Full powers.

Rs.10,000/=

Full powers upto

 

5000/= in each case.

Upto Rs.2000/-

 

in each case.

57.

Entertainment Expenditures
(a) Light refreshment for official meetings.

 

(b) Lunch/dinner/ receptions on the occasion of conferences, meetings etc.

 

   -

 

 

-

 

      -

 

 

-

 

Full powers subject to a limit of Rs.50/= per head.
Full powers subject to a limit of Rs.5000/= on each occasion or Rs. 150/= per head.

 

       -

 

 

58.

Insurance of Assets of Academy.

     -

      -

Full powers.

       -

59.

Reimbursement of Conveyance charges in connection with the performance of an official duty.

     -

     -

Full powers in accordance with the approved rates

Upto Rs.50/=in accordance with each case.

60

Medical Treatment Expenses of Doctor's fee, hospital fee of Services Hospital including X-Ray and other pathological and bacteriological tests and reimbursement of cost of medicines certified by the appointed Medical attendant.

     -

     -

Full powers as per Rules.

 

61.

Agency Contract To appoint agents for sale of Academy's publications within the country or abroad.

     -

      -

Full powers within Maximum legal and Financial protection of Academy's Interest.

 

62.

Contracts Any contract within the legal framework of Pakistan in the best interest of the Academy.

Full powers.

      -

       -

 

63.

Authorization of the final payment of employee to the member of his family dispensing with the production of succession certificate & guardian ship certificate in case of minor heir(s).

     -

      -

Full powers.

      -

64.

Question of deciding the real legal heir(s) in case where there is no nomination or the nomination is incorrect or invalid.

     -

      -

Full powers in Consultation with a legal expert.

      -

65.

Permission to-

  1. Postpone recovery of advance drawn from the Provident Fund for a specified period.

 

(b) To increase the prescribed number of installments.

     -

 

 

 

-

      -

 

 

 

-

Full powers to Postpone recovery or not more than Two advances for a period not Exceeding two Years.
Full powers

 

66.

Grant of advance for the purchase of Bicycle/Motor Car/ Scooter to permanent/ temporary employees

     -

      -

Full powers subject to the production of Security Bond and fulfillment of and fulfillment of the conditions similar to those prescribed for Federal Govt Servants

        -

67.

Relaxation of time limit of one month within which purchase of conveyance should be completed.

     -

     -

Full powers to raise the limit upto six months

 

68.

Legal Matters—

  1. Civil Suits of Ordinary Nature
  2. Criminal Suits of Ordinary Nature

Any matter within the legal framework of Pakistan in the best interest of the Academy.

 

--

 

 

Full powers.

 

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Full powers.

 

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Full powers.

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Designed by: Faisal Waheeed, Supervised by: Muhammad Numan Chishti